Documents Required for Digital Signature in India

Documents Required for Digital Signature in India

In recent years, the digital landscape in India has witnessed a significant transformation, with an increasing emphasis on digitization and e-governance. One crucial aspect of this shift is the adoption of digital signatures, a secure and legally recognized way of signing electronic documents. To ensure the integrity and authenticity of digital signatures, there are specific document requirements and verification processes in place. In this article, we explore the essential elements needed for obtaining and verifying digital signatures in India.

Documents Required for Digital Signature in India

Index:

1. Document List for Indian National - Individual User

2. Document List for Indian Organization - Proprietorship Firm

3. Document List for Indian Organization - Partnership Firm

4. Document List for Indian Organization - Pvt Ltd / LLP Companies

5. Document List for Indian Organization - Government Organization

6. Document List for Indian Organization - DGFT DSC

7. Document List for Foreign National - Organization User

8. Document List for Foreign National - Individual User

Individual User ( Indian ) - PAN Based eKYC Mode

1. Scan Copy of 1 Passport Size Photo.

2. Scan Copy of PAN Card of Applicant.

3. Scan Copy of Address Proof of Applicant.

4. eMail ID & Mobile Number of Applicant.

5. 2-3 OTP received on Mobile for enrollment

6. eMail, Mobile & Video Verification of Applicant by displaying Original PAN Card and Address Proof.

Class 3 Digital Signature

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Individual User ( Indian ) - Aadhaar Based eKYC Mode

1. Aadhaar & PAN Number of Applicant.

2. eMail ID & Mobile Number of Applicant.

3. 2-3 OTP received on Mobile for enrollment

4. eMail, Mobile and Video Verification of Applicant.

PROPRIETOR ( Indian Organization )

1. Applicant PAN Card

2. Business Registration Certificate [ Like GST Certificate ] with Proprietor & Firm Name on it signed by proprietor with stamp.

3. One Passport Size Colored Photograph of Applicant. [ JPG / PNG Format ]

4. Authorization Letter

PARTNERSHIP ( Indian Organization )

1. Applicant PAN Card

2. One Passport Size Colored Photograph of Applicant. [ JPG / PNG Format ]

3. Partnership Deed Containing list of All Partners Name with partner's signature and stamp.

4. GST Certificate of Firm.

5. Authorization Letter

Class 3 Digital Signature

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COMPANY / LLP ( Indian Organization )

1. Applicant Employee ID Card Or HR Letter or PAN Card

2. 1 Passport Size Colored Photograph of Applicant. [ JPG / PNG Format ]

3. Authorization Letter ( List of Directors Signed by Authorised Signatory Signature and Seal / Board Resolution / Power of Attorney )

4. GST Certificate of Company

5. Authorization Letter.

GOVERNMENT / PSU ( Indian Organization )

1. Authorization Letter or Department Letter or Relevant Document on Organization letterhead with Organization / Department Stamp and Mobile Number of Authorised Signatory.

2. Employee ID Proof of Applicant or ID Card / Department Letter ( On Organization Letterhead )

3. 1 Passport Size Colored Photograph of Applicant. [ JPG / PNG Format ]

4. Authorization Letter.

DGFT DSC ( All Indian Organization )

1. Applicant PAN Card / Organizational ID Proof

2. Authorization Document ( List of Directors / Partnership Deed / Business Registration Certificate / Any Other Legal Document of Authorised Signatory.

3. 1 Passport Size Colored Photograph of Applicant. [ JPG / PNG Format ]

4. Applicant and Organization details.

5. IEC Certificate

6. GST Certificate of Company

7. Applicant eMail, Mobile & Video Verification by displaying original documents.

DGFT Digital Signature

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Foreign Organization User

1. Scanned copy of Employee ID Proof of Applicant OR letter of ID.

2. Scanned copy of Organization Address Proof. [ Electricity Bill / Utility Bill ]

3. Scanned copy of Organization Authorization Letter.

4. Scanned copy of Registration / Incorporation Document.

5. Passport size Photo of the applicant in JPG / PNG format.

6. Applicant and Organization details.

7. eMail, Mobile & Video Verification of Applicant. Original Documents to be displayed in Video Verification.

Foreign Individual User

1. Scanned copy of Local Government issued ID Proof.

2. Scanned copy of Local Government issued Address Proof

3. Scan copy of Photo in JPEG/PNG Format.

4. Applicant basic contact details.

5. eMail, Mobile & Video Verification of Applicant. Original Documents to be present in Video Verification.

Foreign National Digital Signature

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Documents required are subject to change. Please confirm with us for list of documents.